Tag Archives: Social Media

The Good Ol’ Days of Double Secret Probation

Thomas Tripp and Yany Grégoire wrote an illuminating article for MITSloan titled When Unhappy Customers Strike Back on the Internet.  I recommend it for anyone trying to deliver customer service via social media channels.  A few of the more interesting points (there were many):

  1. Customers don’t Complain Immediately – Interestingly, most online complaints arise only after consumers (1) are victims of a poor product or service and (2) are then treated unfairly (in their perception) or ignored by the offending company.
  2. Complaints are Visceral – Online complaints are stronger than mere dissatisfaction and arise from a feeling of betrayal.  Customers want to extract revenge and may view their actions as serving a greater good by warning other consumers.
  3. The Best Customers Hold the Longest Grudges – When companies fail to recover from their missteps, customers feel the need to terminate the business relationship as quickly as possible.  I once came across a company that refused to do business with a vendor because of such an episode – 17 years prior.

The pivot point is that unlike John Belushi’s fraternity which gets placed on double secret probation in National Lampoon’s Animal House, companies today know full well when they have breached the perceived rules of client-company relationships.  Without the veil of secrecy, companies today must elevate their products, processes, and support mechanisms to prevent problems in the first place.  Failing those essentials, they must formulate and implement effective strategies to recover after the fact.

(Note that the MIT article suggests customers will wait a maximum of 4 weeks… after that, it’s too late.)

Social Media and Customer Service – Danger Ahead

Social media is making the rounds through functional areas of companies.  Companies tweet HR updates to their employees, they send sales promotions to mobile devices, and they attempt to promote products via viral marketing on YouTube.  Despite publicity to the contrary, customer service is one area that should be left out of the maelstrom.

Using social media for some aspects of customer service is a train wreck waiting to happen because:

  • Social media is too broad and not targeted. Consumers who tweet complaints aren’t even complaining to the right people.  Their complaints bounce around the Twittersphere to their followers.  (I’ll bet there are a lot of readers who are unfamiliar with the Twittersphere because, let’s face it, if NASA couldn’t find it, how can we expect the public to know its whereabouts?  Novices should link here to learn more.)  Social media, like other forms of media, focuses on bad news.  After a while the issue becomes one of noise and perception.  Can your team answer each derogatory tweet one for one?  Retractions or corrections are given very little air time.  Do the people who trash you in public also praise you in public?  And even if they do, are those words likely to be spread around as much as the negatives?
  • Social media sets unrealistic expectations around speed and quality. Would customers like being supported via social media?  Possibly.  After all, the support is faster.  But the cost required to respond to each tweet would overwhelm the profitability of any business.  All you’d need was one dagger from a pseudo-celebrity and the resulting storm could swamp a company.  And just because the medium is fast doesn’t make it valuable.  Customers are already trained to use existing methods like email and phone calls.  Consumers have expectations around how quickly someone will answer their question, or refund their money, or assist them as they purchase a product.  Becoming fast is an admirable goal, but one that comes at too steep a cost.

Despite these objections (which I classify as the wrong tool for the job) social media can help in customer service:

  • Spotting Trends. Are there particular products or services that receive negative “press”?  My same comment about H-P printer cartridges, when gropued with other similar complaints is a good way for the company to distinguish between a systemic problem and a peeved customer.
  • Seeking Input on a Topic and Creating Communities of Interest. Where should we open our next store?  Opening a dialogue to get customers feedback is a valuable way to make smarter investments.  After all, a customer willing to pay for a feature is perfect market research.  One of the more noteworthy communities in the last 12 months has been the fund-raising efforts for Haitian disaster relief.

The pivot point is to ignore specific complaints and instead align your social media customer support strategy to spotting trends and open avenues of dialogue/discourse.  Then make course corrections to smooth the bumpy aspects of your products/services.

What role should social media play in customer service?

Strike One… You’re Out

The saying “you get only one chance to make a first impression” has never been truer.  In an age where information flows quickly and freely customer service must be a reason prospects buy from you and customers return to you.  Investing in a positive, memorable customer experience creates a strategic advantage.  Here are two reasons why this is true:

  1. Options – Think about the last time you booked travel.  How much do you care whether you fly American or United?  If you exclude frequent-flyer programs (which with all the blackout periods ought to be renamed frequently disappointed programs) prices are generally the same,  peanuts still come in 0.25 ounce containers, and our surprise is still genuine if our luggage shows up on the baggage carousel.  Airlines have achieved commodity status, consumers have options, and the cost to switch is low.
  2. Transparency – Consumers are able to research experiential information with a few mouse clicks.  Social media magnifies customer service blemishes yet also amplifies outstanding service.  Social media and the blogosphere make information (the good, the bad, and the ugly) instantly available. Nielsen studies show that 90% of consumers trust each other’s recommendations and 70% trust online recommendations.

Sharing the good, the bad and the ugly is seen as a huge risk precisely because it may lure customers to other options.  But those who worry that “negative comments may cost us business” miss the point.  Poor products with dismal service lose business. The choice is whether your company is committed to creating a winning product that customers love and bask in their accolades or hide from faults and slowly lose your customers.

The pivot point is to start with a quality product and continue the experience with transparent customer service.  When you do, transparency becomes a game-changer because companies that make and fix honest mistakes get more than one strike.  Play ball!